Terms and Conditions

Please make sure you have read our T&C's

And understand them, thank you

  • Please supply Vaulty Manor with a comprehensive list of all suppliers that will be on site on the day of your function at least 4 weeks before.
  • The venue will be available to you from 9.30am on the day of your wedding and we request that it is vacated by 12.00am
  • Venue charges are seasonal.
  • VAT is included within the hire charge of Vaulty Manor
  • Please note that for legal reasons we are not able to supply alcohol prior to the ceremony.
  • There is a Music system available for your use throughout the day, this can be a CD or an ipod.
  • Our hire charge covers the hire of single barn however should you have more than 120 guests this will be opened at no additional cost. Should you wish to utilize the second Barn and have less than 120 guests an additional charge of £250 will be made.
  • The hirer is allowed to provide their own wine and champagne throughout the reception drinks and for the wedding breakfast for which there will be no corkage charge. This is limited to half a bottle per adult guest. The wine is not permitted to be left on tables, they will need to be poured by your caterers and left behind in the bar area.  After your wedding breakfast all wine will be unavailable and drinks must be purchased from us.
  • All other drinks must be purchased from our bar. Please note that no other drink other than wine and champagne can be brought onto the premises apart from juice soft drinks for reception drinks.
  • If you would like to leave the wine on the tables we will charge a £15 per bottle corkage
  • Our venue is fully licensed and we will provide a staffed bar from 13.00 to 23.45 and is included within the hire charge.  There will be a Member of staff on site at all times.(Please note the bar will be closed until after the wedding ceremony)
  • After the speeches and toasts all drinks must be purchased from the bar. No wine, champagne or other drinks may be supplied by the hirer for the evening party. NB: To comply with the licensing laws, the sale of alcohol by the hirer is strictly prohibited.
  • Underage drinking is strictly prohibited. As per our licensing terms, anyone found drinking under the age of 18 will be asked to leave our premises. This also applies to any persons over the age of 18 buying alcohol for a minor.
  • Tables and chairs will be provided as required (max 20 tables / 200 chairs, extra are available at an additional cost)
  • Vaulty Manor Barns do not accept any responsibility or liability in respect of loss or damage caused to the premises during the period of hire.  The Hirer should obtain appropriate insurance cover.
  • Vaulty Manor Barns do not accept responsibility or liability in respect of loss or damage to equipment, vehicles or personal effects belonging to the hirer or their guests during the period of hire.
  • The hirer will be responsible to Vaulty Manor Barns for making good any damage which may have been done to the premises; furniture, flooring or grounds by persons attending the function.  We reserve the right to charge damage / missing item deposit when deemed appropriate.
  • No vehicles are permitted on the grass areas.
  • Any vehicles left overnight must be in the rear car park and must be removed no later than 11am the following morning.  Any vehicles that are left elsewhere at Vaulty Manor Barns may be subject to removal at a charge to the hirer if they are seen to disrupt the event on the following day.
  • Our insurance only offers cover for the services we provide, all other outside services such as entertainers MUST produce copies of their public liability insurance certificate at least 4 weeks prior to the function. All electrical equipment bought on to the premises must hold current P.A.T. test certificates.
  • A non-refundable deposit of £1000 will be required to secure the booking.
  • An additional £1000 non-refundable deposit will be required 9 months before your event
  • The final non-refundable balance is due 5 months prior to the event taking place, the date of which will be written on the bottom of this contract.
  • All payments are non-refundable and cannot be returned or transferred under any circumstances.
  • Accommodation must be paid in full 6 weeks before your wedding and check in is from 2.00pm.
  • Cancellations must be put in writing, sent recorded delivery and acknowledged by Vaulty Manor in writing, otherwise the full balance will be due on the final balance date listed below.
  • All cheques for our services must be made payable to Vaulty Manor, please note all credit cards will incur a charge of 3% and we do not accept American Express.
  • We recommend that wedding insurance is taken out to protect payment made to relevant suppliers in the event of any cancellation.
  • Catering may only be supplied by our recommended list to ensure quality of food and service. (excludes wedding cake)
  • Caterers have access to the kitchens from 9am on the day of hire, all equipment must be removed the same day. Vaulty Manor will not be held responsible for any loss or damage.
  • Your nominated caterer must ensure that the venue is cleaned and clear of all equipment, food, refuse etc. If you caterer cannot provide this service and additional charge will be made to clear and clean the venue.
  • Entertainer’s equipment may not be bought onto the premises until the day of hire and all equipment must be removed on the same day. Entertainers are required to liaise with management regarding equipment used.
  • We only allow 1 company to supply Fireworks, please ask for details. Setting off your own Fireworks is not permitted.
  • Bio degradable confetti or real petals may be thrown on the grass, no confetti bombs or foil confetti are allowed.
  • For health and safety reasons we do not allow bubbles, party poppers, glitter, confetti bombs fire displays or fireworks inside the premises.
  • Ball games are not permitted.
  • Only guide dogs are allowed on the premises.
  • Our venues are Non- smoking apart from outside areas.
  • All personal possessions and equipment must be removed on the day of your event. Any possessions left in the premises will be disposed of.
  • Please note that no animals / fish etc are allowed as part of centerpieces at Vaulty Manor.

Other Information


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01621 842884